OPTION 1:The event organizer should send you a personal link to access an online form. The URL looks like “https://whova.com/xems/engage/exhibitor/eventID/letters1234567/”. When you open it, you will see the name of the event at the top of the page and your company name beneath it. No sign-in is necessary; the link will allow you to set up your booth.
OPTION 2:Sign into the web portal and enter the Exhibitors tab on the left-hand side of the page. Find your booth in the list of booths and click Edit Booth, this will take you to the same form. To successfully log in, please sign-in with the email you used when you registered the event as an exhibitor.
You will get four sections to fill out: Promotional Offers, Company Showcase, Company Information, and Primary Contact. Photos and company name can only be updated from the mobile app.
Once you’ve filled out all relevant information, agree to the Whova Terms of Service, and click Submit.
You will then get a confirmation email from Whova that includes a link you can use to continue to update your booth.
Upload videos, and setup live showcase
Add product video
Click “Add Product Video”, and select an option to upload your video, either by copying a link from 3rd party video storage, or upload a video file from your local computer. If you don’t see the option to upload a local file, please contact the event organizer to enable this option.
If you choose to copy a link from other video storage sites, we recommend you use Youtube, Vimeo, Dailymotion, our own self-video hosting, Wistia, Zoom recorded Video, or Slidelive
Upload the file or copy-paste the video link.
Click Save.
Setup live showcase
Create a livestream from the service of your choice, and get the livestream link. To utilize the embedded streaming, we suggest you use the following services: Zoom meeting/webinar, Vimeo, Youtube live, Dailymotion, Slidelive.
Click Edit next to Live Showcase.
Paste the link under Live Showcase Link.
From there, you can choose the date and time that the livestream will begin.
Click Save.
When you begin the livestream, start the meeting through Zoom rather than the Whova app. The link in the booth is for the attendees.
You can set up a promotional offer to attract attendees. The attendees who claim your offer will be added to your leads list.
Under the “Promotional Offer” section, choose whether your promotion will be a raffle, giveaway, or a coupon that attendees can apply in the booth. If you’ll be using coupons, choose a total number of coupons that can be applied.
Fill in the details of your promotion under Promotion Details.
Upload up to 5 relevant images to be featured alongside your promotion.
If you no longer want to feature a promotion, scroll to the bottom of the page and click “Take down the promotion” next to “Submit.”
Chat with online booth visitors
Sign-in to the web portal with the email you used to register the event as an exhibitor.
Find the Exhibitors tab under Main navigation on the left-hand side.
From there you should see a list of all exhibitors for the event. Find your booth in the list and click on it.
Once you’ve entered your booth, find Chat on the right side.